Panteras Saltillo
Sports management platform for a football academy — from paper to digital system
Panteras Saltillo is a football academy with 9 categories and 151 registered players. Daily operations involve attendance tracking, player evaluations, tournament registrations, document management, and parent communication. All of this was done by hand — on paper, via WhatsApp, with no system or structure.
Each category participates in 8–10 tournaments per year. Coordinators had to request the same documents from parents before every tournament — causing delays, frustration, and players missing tournaments due to missing paperwork.
Recording attendance took each coach over 30 minutes per week on paper. There were no weekly or monthly reports because generating them manually was too much work.
Evaluating each player and sharing results with parents took around 15 minutes per player. With multiple categories and dozens of players, this burden was often skipped entirely.
A web platform with three distinct roles: Admin, Coach, and Coordinator. Each user logs in with their own account and sees only what they need.
- ·Academy metrics & analytics
- ·User and access management
- ·Full system control
- ·Publishes general announcements
- ·Digital attendance tracking
- ·Generate PDF reports in 1 click
- ·Record player evaluations
- ·View category history
- ·Upload player documents
- ·Print complete records anytime
- ·Access files 24/7
- ·Manage assigned category
Each player has their own digital record. The coordinator uploads documents once — photo, birth certificate, school certificate, and passport. From that point, when there's a tournament, the coordinator can print all complete records in one click, any time, as many times as needed.
"No more asking parents for documents before every tournament. Upload once, print whenever. No calls, no WhatsApps, no delays."
This solves a problem that repeated 8–10 times per year across 9 categories — generating constant friction with parents and real risk of players missing tournaments.
| Process | Before | After | Result |
|---|---|---|---|
| Attendance (per coach / week) | 30+ min on paper | <5 min from phone or computer | −83% |
| Player evaluation + parent report | 15 min per player | <5 min per player | −67% |
| Weekly/monthly reports | Didn't exist — too much work | Generated as PDF in 1 click | New automated process |
| Tournament paperwork (8–10/yr) | Ask parents each time, physical chaos | Upload once, print anytime | Eliminated entirely |
| New enrollment appointments | Manually via calls or WhatsApp | AI chatbot auto-schedules via Google Calendar | 100% automated |
| Total time saved (7 coaches / week) | 210+ minutes per week | 35 minutes per week | −175 min/week |